When should I consider renting audiovisual equipment instead of buying it? If you don’t use technology every day, you can take advantage of your bottom line for renting. Here are four tips that can make you think about renting versus buying.
When it comes to events, their success largely depends on the audiovisual equipment and synchronization configuration. Whatever kind of event you’re planning, whether it’s a wedding, a company party, or a conference, there’s no doubt that you want all the little details to be perfect. This should be taken into account when purchasing a substantial piece of hardware or software. What happens if equipment is damaged prematurely and needs to be replaced immediately? What about keeping up with technological improvements like 3D projectors, iPad 4G or Tablet PC?
Fortunately, when renting, you work with professionals who not only know how to set up the equipment, but also how to fix it in case something breaks or doesn’t work properly. Audio equipment you purchased five, three, or even a year ago may become outdated. Technology is advancing more and more every day and companies are currently coming up with new, better and more efficient products. When you rent, you can be sure that you are getting state-of-the-art equipment that sounds and looks great.
The size and set-up of the event are essential factors in terms of AV rental costs. In addition, the technology can quickly become outdated when purchasing audiovisual equipment. With so many new developments and changes in the industry, it can be difficult to keep up with the latest developments.
If guests arrive before the technicians have completed the installation process, it will turn out that something has not been managed properly. With an exceptional support team that can communicate efficiently audio equipment rentals and provide reliable service from start to finish, you’ll have less to worry about and there are generally fewer issues. For concerts and public lectures, you often need extra-large AV equipment.
Do you have an event, party or special occasion that requires video screens, sound equipment and/or microphones? A good expectation for your AV rental company should be that they arrive on time, both in boarding and loading times. Arrival on time or early can be an absolute must for some places with tight schedules between events. Your customers certainly don’t need a 25-minute phone call to rent a device, especially when they’ve rented it many times before.
However, if you choose to own all of your DJ equipment, you may need to buy a piece for an event, but never need it again in the future. Even if you use it a few more times, you would probably never get the value of your money out of that device. If you’re planning a special event, you’re probably wondering if you should buy DJ equipment or choose to rent DJ equipment. If you’re the event planner, DJ, or photographer, you may find it better to rent only the equipment you really need.
When you have what you need, you still need to spend time setting up and testing before the event starts. With professional AV rentals, you can easily give the company information about your event and location and they will take care of the rest. This frees up a significant amount of time that can be used for various other tasks. When planning an important event, any small convenience will go a long way toward reducing stress. We’ve talked about how renting AV equipment can benefit you by saving you money, avoiding transportation issues, and helping you avoid maintenance costs. If you still can’t decide whether to rent or buy, there are a few other factors to consider.
Sometimes items go unreported while being reviewed, which can cause huge losses for the business due to mismanagement of rental equipment or confusion of individual invoices. Some cloud-based rental software enables external integrations and CRM servers, which means you can communicate with customers and other rental companies directly through the software. Because the server is cloud-based, you can store and access your important data in one place. The city you’re in has the potential to increase the cost of renting your AV equipment. Smaller cities will generally have more cost-effective AV rental equipment available, while larger cities with higher cost of living will increase their spending levels. If your event is in a big city like New York City, your budget needs to be bigger to make up for it.